How Keep Up works, from day one to year one.
Three parts. Setup (about half an hour). Your first week running. And the advanced bits you grow into once you're comfortable. Nothing technical. Nothing you can break.
First half-hour. Blank page to working round.
Seven small steps. The slowest is typing. The schedule builds itself as you go — there's no "build" button. Grab a tea.
- STEP 01
Sign up. No card needed.
Go to www.aischedule.cloud and press Start free. Give us a name and an email. That's it. You're in the dashboard thirty seconds later. Nothing to install.
- STEP 02
Type your regular customers in.
One line per customer: their name, their address, how long a visit takes, and when you visit. Don't fiddle with anything yet. Just get your regulars in — like writing a shopping list.
Tip: You don't need to tidy or sort. The software does that bit for you. - STEP 03
Put each customer in a cycle.
For every customer, pick which weeks you visit. Every week? Fortnightly? First Monday of the month? A custom pattern? Keep Up speaks all of them. The schedule draws itself as you tick — no build button, no waiting.
Tip: This is the moment the schedule appears. There's nothing to press — Keep Up keeps it in sync with your customers and workers, forever. - STEP 04
Add your workers by first name.
Press "New worker", type a first name, pick the language they speak. That's it. No passwords, no email, no IT. You'll give them a QR in a minute.
Tip: If they stop showing up next month, one tap revokes them. That's the whole goodbye. - STEP 05
Send your workers a QR to scan.
Each worker has a unique QR on their profile. Show it on your screen, print it on a sticker, or text it to them. They open the App Store or Play Store link on their phone, install the Keep Up Worker app, and scan. They're in — and today's jobs appear in their language.
Tip: Same method works for temps and agency staff. Revoke them with one tap on your side. - STEP 06
Send your customers their QR too.
Each customer has a polite private page behind their own QR. Print it on a sticker for the front door. Add it to the bottom of their first invoice. Text it. Email it. The customer can open it in a browser or install the free Keep Up Customer app — same view, same account, their language.
Tip: Customers never make an account. They just tap the link once and they're in, forever. - STEP 07
You're done setting up.
That's the setup. From a blank page to a working four-week round with apps in everyone's pocket, in about thirty minutes. Most of that was the typing.
The dashboard as you'll see it during setup — type customers, tick cycles, add workers, hand out QRs. The schedule builds itself.
Monday to Friday, running real jobs.
Workers on their phones. Customers seeing their schedule. Money landing. Reviews starting. This is when it gets nice.
What your workers see. Today's round, a tap away. No training required.
- DAY 01
Give each customer a polite link.
Every customer has a small private page — their own schedule, in their own language. Send them the link by text, email or print it as a QR sticker. They don't make an account. They just tap and see.
- DAY 02
Workers see today's jobs on their phone.
They open the worker app. Their round for today is there, in order, with drive time between each stop. One tap for directions. One tap for the access notes. One tap to call the customer if they can't find the gate.
- DAY 03
They tick off what they've done.
Each job has a short checklist — the right one for that kind of visit. Worker ticks. Optional photo. Optional note. That's it. Your dashboard lights up green in real time.
- DAY 04
A customer rings to reschedule — drag.
Open the schedule. Drag the visit to a new day. Keep Up checks it fits. Tick "send a polite note" — it drafts one in the customer's language. You approve. It sends. Everyone's phone updates.
- DAY 05
Reviews start trickling in.
After each visit, the customer sees a gentle one-tap review on their page. Four stars, five stars, a kind note. Your review wall fills up by itself. Anything below four stars lands on your dashboard for a quiet follow-up.
- DAY 06
Friday: the first invoices go out.
Keep Up builds the week's invoices from the jobs that actually happened. It emails them. Customers who've saved a card pay themselves. Others get a polite link to pay. You didn't write one.
Month two onwards. The bits that save you the most time.
You don't need any of these to run your week. They're here for when you're ready. Turn them on one at a time.
Let the AI rebuild when someone's off.
Tuesday morning: "Maria can't come in." Tap the assistant. "Rebuild the day without Maria." You see the proposed new day next to the original. Approve what you like. Done in under a minute.
Turn on auto-pay for your customers.
Connect Stripe in one click. Your customers save a card on their own page — Apple Pay, Google Pay, normal card. After each visit, Keep Up charges, receipt emailed, money lands in your bank. You stop chasing.
Assign preferred workers.
The little old lady loves Maria. The big block prefers a three-person crew. The office tower needs a trusted worker with ID clearance. Tick these on the customer card — the AI will respect it forever.
Roll out the customer app in 11 languages.
Arabic, Hebrew and Farsi flow right-to-left with the correct greetings. Polish, Spanish, Portuguese are human-reviewed — not Google Translate. Each customer picks their own language the first time they open the page.
Add office staff with scoped permissions.
Your partner sees everything. Your bookkeeper sees money. Your dispatcher sees the schedule. Your assistant sees customers but not wages. Tick the permissions you want each one to have.
Let the Monday report write itself.
Every Monday, a short email lands: last week's revenue, the completion rate, hours worked per person, new reviews, anything flagged. You read it on the way to the site. No dashboard to open, no spreadsheets.
Export to your accountant — or wire the API.
Every Friday, a Quickbooks-ready CSV. Email it to your bookkeeper. Or, if you prefer, hire any freelance developer for a weekend and we'll sync automatically via our REST API — same with Xero, Sage, Outlook, Gusto or ADP.
Run pulse surveys after big jobs.
Quarterly deep clean? New contract kickoff? Send a three-question survey from the customer page. Responses roll into your reports. You see the whole team's rating trend month by month.
Everything on this page comes with your $150/mo.
No premium tier. No "Enterprise" gate. Every feature on this walkthrough is included in the one plan we sell.
Honest answers to the usual worries.
Didn't see yours? Ask us. A real person replies inside four hours.
I'm not technical. Is this really for me?
Yes. If you can type your customers into a text message, you can set Keep Up up. The AI does the technical bit. If you get stuck, a real person answers emails within four hours.
How long does setup really take?
Half an hour for a round of fifty customers. An hour for a hundred and fifty. The slowest bit is typing the names and addresses — we can't help with that bit.
Can I try it before I commit?
14 days free, no credit card. Your whole team can use it. As many customers, workers and invoices as you like during the trial.
What if I hate it?
Cancel any time from your account page. We'll export everything you've put in as a CSV so you lose nothing. We delete your account 30 days after cancellation.
Can I move from my spreadsheet?
Yes. Paste customers from a spreadsheet, one per row — Keep Up parses the columns. Or email the spreadsheet to [email protected] and we'll import it for you.
Do I need to train my workers?
No. The worker app has one screen (today's jobs), one gesture (tap to tick off) and one option (pick your language). Most workers are working within a minute of scanning the QR.
Ready to try the first thirty minutes?
Free for 14 days. No credit card. When you're set up you'll wonder why you didn't do it last year.